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Legal Assistant

2 months ago

Edmonton, Alberta, Canada Dentons Full time

About the Role

The Agile Legal Assistant role provides both administrative and practice management support to legal professionals in a variety of practice areas across the firm. The position requires a confident, reliable, and business-minded junior assistant with the ability to manage multiple tasks and adapt to changing priorities.

Key Responsibilities

  • Assist the Legal Support teams with overflow work and backup coverage as needed, and work with Legal Support management on special projects.
  • Draft, prepare, and proofread correspondence, accounts, and various transactional documents and forms.
  • Enter and maintain lawyer's dockets and coordinate with the Accounting Department, when necessary, and prepare detailed billings.
  • Deal with and respond to client inquiries expeditiously and conduct follow-up, keeping the lawyers apprised of interactions in their absence.
  • Open, maintain, and put away files, and maintain precedent systems using the Firm protocol for knowledge management.
  • Process incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
  • Prepare and update cheque requisitions and expense reports.
  • Update and maintain client/matter lists and current client contact records electronically to meet Dentons' requirements.
  • Perform general administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc., and work with other related departments/services internally to provide documents and other materials on time to meet client needs.
  • Maintain and organize files, both electronic and hard copy, as required.
  • Demonstrate a team approach, supporting and standing in for colleagues to cover absences, ensuring strict adherence to confidentiality, and accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.
  • Perform other duties as assigned.

Requirements

  • Legal Assistant diploma or college certificate in office or business administration or equivalent.
  • Familiarity with a law firm environment, ideally with 1 to 3 years of legal assistant or legal administrative assistant experience. Preference will be given to previous experience gained within a large firm environment.
  • Passion for working in a team environment, willing to help others, and comfortable with sharing work assignments.
  • Proficiency in Microsoft Office applications and technically savvy.
  • Strong grammatical skills, including punctuation and proofreading, attention to detail, and accuracy are a must.
  • Ability to produce a high-quality and quantity of work, occasionally under tight timelines.
  • Able to meet deadlines, work well under pressure, and take initiative using sound judgment.
  • Strong interpersonal and communication skills (both verbal and written).
  • Excellent organizational/follow-up skills; attention to detail, proofreading, and accuracy are required.
  • Excellent organizational and follow-up skills; ability to exercise sound judgment in setting priorities.
  • Professional manner, ability to exercise sound judgment in setting priorities.
  • Demonstrated commitment to privacy and ethical conduct.