Administrative Support Specialist
2 weeks ago
Job Title: Administrative Support Specialist
Job Summary: We are seeking an experienced Administrative Support Specialist to join our team at MR + TIRES. The successful candidate will be responsible for providing administrative support to our staff, including coordinating seminars, planning budgets, and supervising other workers.
Key Responsibilities:
- Arrange and coordinate seminars, conferences, and other events
- Plan and control budgets and expenditures
- Supervise and train other workers
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars, and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop, and implement recruitment strategies
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone calls and relay messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee the development of communication strategies
- Compile data, statistics, and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials, and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries, and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms, and other documents
- Perform data entry
- Provide customer service
Work Environment:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Ability to work independently
- Repetitive tasks
- Large caseload
Requirements:
- Secondary (high) school graduation certificate
- 7 months to less than 1 year of experience
- Excellent oral and written communication skills
- Ability to multitask and work in a team
- Flexibility and judgment
- Organized and client-focused
Benefits:
- Health care plan
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