Information Governance Officer

6 days ago


Ottawa, Ontario, Canada CaRMS Full time

Role Summary: We are seeking an Information Governance Officer to join our team. As the Chief Privacy Officer, you will be responsible for overseeing compliance and privacy activities across the organization and ensuring the protection of sensitive information.

About CaRMS: CaRMS is a national, independent, not-for-profit organization that provides digital solutions and expertise in medical education matching. Our mission is to serve as trusted stewards, builders, and innovators of data-informed application and matching services.

Key Responsibilities:

  • Develop and implement corporate policies related to match processes, compliance, and privacy.
  • Maintain the corporate privacy plan, conduct privacy impact assessments, and ensure compliance while mitigating risks.
  • Provide strategic advice to senior management on critical issues related to compliance and privacy.
  • Document corporate standard operating procedures, processes, and data/IT security rules related to match processes.
  • Handle compliance requests, draft responses, and prepare reports on operational inquiries.
  • Manage and update corporate contracts to ensure ongoing compliance.
  • Conduct match-related audits, including compassion requests, and draft responses to audit requests.
  • Provide administrative support for legal matters and liaise with external legal counsel.
  • Engage with external privacy committees and maintain the corporate risk management framework.
  • Assist in updating compliance policies to reflect regulatory changes and best practices.
  • Initiate, facilitate, and promote activities to foster privacy awareness; corporate privacy training for all staff is managed and up-to-date.


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