Executive Coordinator and Payroll Specialist
18 hours ago
About Us
Duke is a leading provider of staffing solutions, offering customized HR and staffing services to clients across various industries. With a strong commitment to innovation and integrity, we have established ourselves as a trusted partner for businesses seeking skilled professionals.
We take pride in building long-term relationships with our clients, understanding their unique needs, and delivering tailored solutions to drive their success. Our team of experts works closely with clients to provide high-quality staffing and HR services, ensuring seamless integration with their business operations.
Job Overview
We are seeking a detail-oriented and organized Executive Coordinator and Payroll Administrator to join our team on a temporary basis. The successful candidate will play a critical role in supporting senior leaders at Duke and managing the payroll process within the organization.
Key Responsibilities
Payroll Administration
- Oversee the end-to-end payroll process, including collecting timesheets, verifying attendance, calculating wages, and ensuring timely payments.
- Support the CFO with maintaining accurate records of employee information, salary changes, deductions, and tax withholdings.
- Address payroll-related inquiries and discrepancies in a timely and professional manner.
Executive Support
- Assist senior leadership with administrative tasks such as scheduling meetings, arranging travel, and managing correspondence.
- Act as a liaison between senior leaders and internal/external stakeholders, ensuring effective communication and coordination.
- Support the President with special projects and tasks as required.
Coordination and Communication
- Coordinate closely with the CFO to ensure seamless payroll processing.
- Coordinate the development, finalization, and release of the weekly items of interest report.
General Office Duties
- Handle incoming calls, inquiries, and requests, redirecting them appropriately or addressing them as needed.
- Purchase office supplies and equipment.
- Manage office supplies, including stationery, equipment, and toiletries.
- Coordinate office enhancements and landlord approvals.
Administration Assistance
- Provide administrative support to the office staff, including managing calendars, organizing files, and handling documentation.
- Assist in drafting and proofreading correspondence, reports, and other documents.
- Manage travel arrangements and bookings for office staff.
- Assist management with ad hoc duties and special projects.
Requirements
- Secondary School Diploma required.
- 2-3 years' experience as an Executive Coordinator and Payroll Administrator, or relevant role, considered an asset.
- Advanced working knowledge of Excel.
- Proficient use of various office-based software, including Outlook, PowerPoint, and Word.
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