Discreet Paralegal Support Specialist

1 week ago

Toronto, Ontario, Canada Loopstra Nixon LLP Full time

Company Overview

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Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the business and public law landscape in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets.

We are committed to providing excellent client experiences through personalized attention, cutting-edge knowledge, and unparalleled expertise. Our dedicated professionals work tirelessly to ensure that clients can rely on us for any issue at hand.

Salary Information

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We offer an attractive annual salary range of $45,000 - $65,000, commensurate with experience, to support our team's exceptional work in fostering growth and stability within the firm.

Job Description

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The Discreet Paralegal Support Specialist will play a key role in supporting our lawyers and ensuring the seamless operation of their practice. The ideal candidate will possess 1-3 years of experience in a similar role, demonstrating proficiency in legal administration.

Main Responsibilities

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  • Collaborate in the preparation and compilation of litigation documents, including affidavits, notices, motion records, factums, and books of authorities.
  • Manage communication with process servers for efficient service and filing of court materials.
  • Coordinate with court offices to facilitate trial and motions bookings and handle related court material filings.
  • Draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents.
  • Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordination of travel and accommodations.
  • Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
  • Utilize proofreading and editing skills to ensure accuracy, completeness, and proper formatting of all work products.
  • Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters.
  • Maintain an organized and current file system for client files.

Required Skills and Qualifications

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  • Post-Secondary education in legal administration or equivalent with 1-3 years of relevant experience.
  • Proficient knowledge of the Rules of Civil Procedure, court practices, and procedures.
  • Outstanding organizational skills with meticulous attention to detail.
  • Excellent oral and written communication skills.
  • Strong prioritization skills and capability to manage multiple tasks simultaneously.
  • Ability to work both independently and collaboratively within a team.
  • Upholds a high level of professionalism and maintains confidentiality in all matters.
  • Proficient Microsoft Office skills (Excel/Word/Outlook).

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