Health Promotion Program Coordinator

4 weeks ago

Kingston, Ontario, Canada Queen's University Full time

About Queen's University

Queen's University is a leading research-intensive institution with a commitment to student learning and success. We offer a diverse range of employment opportunities across various fields, including research, faculty administration, engineering, athletics, and more.

We are dedicated to creating an inclusive and equitable work environment, welcoming applications from individuals from diverse backgrounds, including women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with disabilities, and members of the LGBTQ+ community.

Job Summary

This role serves as the primary point of contact for the department, handling inquiries, drafting correspondence, and coordinating meetings. The successful candidate will also assist with event planning, calendar management, and general accounting tasks, including accounts payable, accounts receivable, and expense management.

Key Responsibilities

  • Provide exceptional customer service and support to department staff and stakeholders.
  • Coordinate meetings, events, and travel arrangements, ensuring seamless execution and timely follow-up.
  • Manage departmental calendars, including booking conference rooms and classrooms.
  • Perform general accounting tasks, including accounts payable, accounts receivable, and expense management.
  • Assist with planning and coordinating events, including logistics and communication with stakeholders.
  • Order office supplies and equipment, ensuring timely delivery and effective use.
  • Process expenses and reimbursements, including procurement card management.
  • Assign and maintain key system access, ensuring secure and efficient operations.

Requirements

  • Two-year community college diploma or equivalent.
  • More than 1 year and up to and including 2 years of experience in a related field.

Job Knowledge and Requirements

  • Knowledge of practical methods, techniques, and work processes, typically acquired through a combination of technical training and/or work experience.
  • Ability to provide information that requires technical or administrative explanation or interpretation.
  • Effective problem-solving and conflict resolution skills, with the ability to manage own work and follow through on commitments.
  • Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
  • Ability to manage multiple priorities and deadlines, ensuring timely completion of tasks and projects.
  • Knowledge of established procedures and guidelines, with the ability to apply them in a practical and effective manner.
  • Ability to acknowledge and respect diverse cultural traditions and beliefs, with a commitment to creating an inclusive work environment.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and members of the LGBTQ+ community. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.

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