Mechanical Project Coordinator Specialist
4 days ago
About West Bay Mechanical
West Bay Mechanical is a leading mechanical contracting firm with a strong reputation for delivering top-tier solutions. Our team of professionals fosters a culture of innovation, efficiency, and excellence.
We prioritize health and safety, maintaining an award-winning record well above industry standards. Working at West Bay means joining a collaborative environment where expertise and excellent service drive results.
Job Description
We seek a highly organized and proactive Project Coordinator to support our mechanical construction projects. This role involves assisting the Project Manager in ensuring project execution, efficiency, and success.
Key Responsibilities:
- Project Coordination & Administration: Assist Project Managers in overseeing mechanical construction projects by managing schedules, tracking progress, and maintaining documentation.
- Software Management: Utilize Bluebeam, Procore, and Jonas to organize project documents, track changes, and communicate updates.
- Document Control: Prepare, distribute, and manage project-related documents, including RFIs, change orders, and submittals.
- Communication & Reporting: Act as a liaison between project teams, subcontractors, and clients to ensure seamless communication and timely updates.
- Procurement & Cost Tracking: Assist in issuing purchase orders, tracking expenses, and maintaining accurate cost reports.
- Site Support: Coordinate site deliveries, assist with scheduling, and provide general support to site teams as needed.
- Training & Transition: The selected candidate will be trained over two months to take over this position.
Requirements:
- Experience: 2+ years of Project Coordination experience within the Construction or Mechanical Contracting industry OR Equivalent Coordination/ Admin/ Bookkeeping Experience.
- Education: Post-secondary education in Construction Management or Mechanical Engineering is an asset but not required.
- Software Proficiency: Strong working knowledge of Bluebeam (required), as well as Procore and Jonas.
- Communication Skills: Excellent verbal and written communication abilities with a strong attention to detail.
- Organizational Abilities: Ability to multitask and manage multiple priorities within tight deadlines.
- Team Player: A collaborative individual who can work effectively with diverse teams and stakeholders.
What We Offer:
- Salary: $65,000-$75,000 per year, based on experience.
- Benefits: Comprehensive health, dental, and vision benefits.
- Retirement Plans: Employer-matched RRSP contributions (2.5%).
- Career Growth: Opportunities for training, professional development, and advancement within the company.
Location: Victoria or Nanaimo Office, with the flexibility to work from home.
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