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Administrative Operations Associate

1 month ago

Calgary, Alberta, Canada Tracecost Full time
Position Overview

As an Administrative Assistant at Tracecost, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will encompass a variety of administrative tasks that support our team and enhance productivity.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to less than 7 months
Key Responsibilities
  • Facilitate communication within the team
  • Manage and oversee daily operations
  • Document and prepare minutes for meetings, seminars, and conferences
  • Design and implement effective recruitment strategies
  • Organize and confirm appointments
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Gather and compile data, statistics, and other relevant information
  • Supervise the preparation of reports
  • Order and manage office supplies inventory
  • Oversee payroll processes
  • Welcome visitors and direct them to appropriate contacts or service areas
  • Establish and maintain both manual and computerized filing systems
  • Type and proofread various documents
  • Conduct data entry tasks
  • Provide exceptional customer service
Work Environment
  • Fast-paced setting
  • Ability to work under pressure
  • Manage tight deadlines
  • Strong attention to detail
Personal Attributes
  • Multitasking ability
  • Flexibility and adaptability
  • Sound judgment
  • Organizational skills
  • Team-oriented mindset
  • Accuracy and reliability
  • Effective time management
  • Dependability
  • Quick learning capability
Work Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 35 hours per week