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Executive Assistant and Office Manager
2 months ago
We are seeking a highly skilled and experienced Executive Assistant and Office Manager to join our team at Luann Bagg Staffing Inc.
About the RoleThe successful candidate will provide administrative support to our CEO, assist with senior leadership tasks, and manage the day-to-day operations of the office.
Key Responsibilities- Maintain and coordinate complex calendars, scheduling meetings and conference calls, and preparing meeting materials.
- Communicate with internal and external stakeholders, providing timely and reliable resolution to inquiries.
- Arrange travel schedules, including detailed itineraries, flights, hotels, and car services.
- Prepare meeting materials, ensure meetings are arranged with catering and technical setup, and attend select meetings to take minutes and follow up on action items.
- Prepare expense reports, compose correspondence for the CEO, and manage busy email inboxes.
- Liaise with the Board of Directors and assist with the preparation of materials for Board meetings.
- Plan events, including client and employee events, and assist with projects important to the CEO.
- University degree or post-secondary education.
- Demonstrated experience working in a fast-paced environment with multiple competing priorities.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to build effective working relationships.
- Proficiency with MS Office (Word, PowerPoint, Excel, Outlook).
- Strong organizational skills, attention to detail, and a proactive focus on deadlines and priorities.
We offer a competitive salary, full benefits, and a dynamic work environment.
