Dedicated Office Support Specialist

7 days ago


Calgary, Alberta, Canada Compass Transport Ltd. Full time
Job Description

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Compass Transport Ltd. This role is perfect for someone who enjoys working in a fast-paced environment and has excellent communication skills.

About the Role
  • The successful candidate will provide administrative support to our team, ensuring seamless day-to-day operations.
  • This includes tasks such as data entry, customer service, and maintaining accurate records.
Key Responsibilities:
  1. Type and proofread correspondence, forms, and other documents with precision.
  2. Provide exceptional customer service by responding to telephone or electronic enquiries in a timely manner.
  3. Work on reports from manual or electronic files, inventories, and databases to ensure accuracy and efficiency.
  4. Sort, process, and verify applications, receipts, and other documents with attention to detail.
  5. Process incoming and outgoing mail manually or electronically, ensuring secure and timely delivery.
  6. Prepare invoices and bank deposits with accuracy and attention to deadlines.
  7. Offer general information to clients and the public, showcasing exceptional communication skills.
  8. Order office supplies and maintain inventory levels to optimize workflow.
  9. Perform data entry tasks efficiently and accurately.
  10. Provide outstanding customer service by resolving queries and concerns promptly.
  11. Label files according to retention and disposal schedules for easy access and compliance.
  12. Locate and remove files requested by clients or colleagues, ensuring confidentiality and discretion.
Requirements:
  • A strong understanding of MS Word, Excel, PowerPoint, and Windows is essential for this role.
  • Experience in an administrative role is considered an asset.
  • Ability to work under pressure and meet deadlines while maintaining attention to detail.
  • Comfortable working in a combination of sitting, standing, and walking environments.
What We Offer:
  • A competitive salary of $45,000 - $55,000 per annum, commensurate with experience.
  • A comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.
  • Ongoing training and development opportunities to enhance your skills and career growth.


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