Senior Administrative Associate

2 weeks ago

London, Ontario, Canada Biogas Community Full time
Job Summary

We are seeking an exceptional Executive Assistant to support our senior leadership team at the Biogas Community. This role involves providing administrative support, coordinating travel arrangements, and managing executive communications. If you are a highly organized, proactive, and effective communicator, we encourage you to apply for this exciting opportunity.

Main Responsibilities:
  1. 1. Review and respond to emails, prioritizing urgent matters and drafting responses as needed.
  1. 2. Prepare for executive meetings by finalizing agendas, organizing materials, and confirming attendees.
  1. 3. Attend leadership or board meetings, taking minutes and tracking action items to ensure deadlines are met.
  1. 4. Coordinate travel plans for executives and employees, securing optimal itineraries and handling last-minute changes.
  1. 5. Oversee corporate contracts for travel and cell phones, ensuring cost-effectiveness and smooth operations.
  1. 6. Plan company-wide events and employee recognition initiatives, ensuring every detail is executed flawlessly.
  1. 7. Review and refine key documents, reports, and proposals before submission.
  1. 8. Manage office operations, including supplies and equipment maintenance, to keep everything running smoothly.
  1. 9. Liaise with internal departments and external partners to support business objectives.

Essential Qualifications:
  • Possess post-secondary education in Business, Administration, or a related field.
  • Bring 5-7 years of experience as an Executive Assistant supporting senior leadership.
  • Be highly proficient in Microsoft Office and eager to learn new software.
  • Excel in organization, problem-solving, and multitasking.
  • Have strong written and verbal communication skills with a keen attention to detail.
  • Work independently and thrive in a fast-paced environment.
  • Owning a reliable car and holding a valid driver's license for occasional travel and other needs.

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