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Administrative Assistant

2 months ago

Toronto, Ontario, Canada Immigration Canada Pro Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Immigration Canada Pro. As an Administrative Assistant, you will play a vital role in supporting our organization's mission to provide exceptional services to newcomers and refugees.

Key Responsibilities
  • Meeting Coordination: Coordinate and prepare minutes of meetings, seminars, and conferences, ensuring accurate records and timely distribution.
  • Office Procedures: Develop and establish office procedures and routines to ensure efficient operations and high-quality service delivery.
  • Scheduling and Travel Arrangements: Schedule and confirm appointments, arrange travel, and make reservations as needed.
  • Communication and Correspondence: Respond to telephone and electronic enquiries, type and proofread correspondence, forms, and other documents with attention to detail.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records.
  • Computer and Technology Skills: Utilize MS Excel, MS Word, electronic schedulers, and other software to perform administrative tasks efficiently.
  • Work Environment and Physical Capabilities: Work in a fast-paced environment, managing multiple tasks under pressure, and meeting tight deadlines.
  • Personal Suitability: Demonstrate excellent oral and written communication skills, multitasking abilities, flexibility, and a strong work ethic.
  • Experience and Education: Possess 7 months to less than 1 year of experience in a related field, with a secondary (high) school graduation certificate.
  • Language and Work Environment: Fluency in English, with the ability to work in a diverse and inclusive environment.
About Immigration Canada Pro

At Immigration Canada Pro, we are committed to providing exceptional services to newcomers and refugees. Our team is dedicated to creating a welcoming and inclusive work environment, and we are seeking like-minded individuals to join our team.