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Accounts Payable Specialist

2 months ago

Toronto, Ontario, Canada Toronto District School Board Full time
Job Summary

We are seeking a highly skilled and detail-oriented Accounts Payable Administrator to join our team at the Toronto District School Board. As a key member of our Business Services department, you will be responsible for processing various types of payments to vendors, school/departments, and employees.

Key Responsibilities
  • Process invoices and reimbursements for the TDSB, including purchase order-related invoicing, invoices, petty cash, employee reimbursements, conferences, and utilities.
  • Validate proper General Ledger account numbers and SAP Cost Object numbers on all payment requests.
  • Reconcile monthly Vendor statements and verify Evaluated Receipt Settlement (ERS) Vendor's statements.
  • Coordinate all Purchase Card requests for new cards and changes to existing card information.
  • Respond to inquiries related to Purchase Card activity.
  • Analyze P-Card purchases on a regular basis.
  • Utilize invoice optical scanning software and enterprise resource planning system to pay invoices.
  • Communicate with vendors to provide payment information and resolve payment and verification issues.
  • Communicate with school and central department staff at all levels to provide information, solutions, and resolutions for payment processing issues and Purchase Card inquiries.
Qualifications
  • Two-year community college diploma in Commerce and Finance, or Business Administration with one year's experience in a related accounting position, or an equivalent combination of education and experience.
  • Good understanding of accounting, accounts payable, and business operations.
  • General knowledge of HST as it applies to school boards.
  • Strong communication skills and ability to problem solve effectively with staff and vendors.
  • Good written and oral communication skills.
  • Proficient keyboarding skills and expertise in the use of computer technology.
  • Experience with SAP or other Enterprise resource planning systems in an Accounting and Accounts Payable environment.
Special Requirements

Must be able to work overtime on short notice during peak periods and have vacation restrictions during year-end.