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Executive Office Coordinator

3 weeks ago

Toronto, Ontario, Canada thechangemakers Full time

Overview

The Executive Office Coordinator plays a vital role in supporting the CEO and senior executives, overseeing administrative operations, and driving strategic initiatives. This position requires a high degree of organization, proactivity, and strategic thinking to ensure seamless execution of executive duties.

About Us

We are a leading independent reputation management, social impact and marketing firm, dedicated to helping our clients thrive in a rapidly changing world. Our team of experts combines deep business specialization with human-centered strategies, delivering innovative solutions that drive real results.

Key Responsibilities

  1. Calendar Management

Strategically manage the CEO's calendar, prioritizing high-leverage activities and ensuring timely execution of executive commitments.

Personal Support

Provide comprehensive support to the CEO, handling sensitive and confidential matters with discretion and professionalism.

Operational Oversight

Oversee the day-to-day operations of the executive office, ensuring efficient use of resources and minimizing disruptions.

Special Projects

Lead special projects and strategic initiatives, collaborating with cross-functional teams to drive business outcomes and improve operational excellence.

Board Support

Liaise with and support board activities, ensuring seamless execution of meetings, preparations, and follow-ups.

Requirements

  • Strong organizational and time management skills, with ability to prioritize tasks and manage multiple deadlines.
  • Exceptional communication and interpersonal skills, with experience in facilitating effective relationships with stakeholders.
  • Proven ability to work independently and collaboratively, with strong problem-solving and analytical skills.
  • Demonstrated proficiency in MS Office and productivity tools, with ability to adapt to new technologies.