Executive Support Specialist

2 days ago


Niagara Falls, Ontario, Canada MedCare Drug Mart Niagara Full time
Job Summary

We are seeking a highly organized and efficient Executive Support Specialist to join our team at MedCare Drug Mart Niagara.

This is a permanent, full-time position with a salary range of $40,000 - $55,000 per year, based on location and experience.

About the Role

The Executive Support Specialist will provide administrative support to our management team, handling tasks such as reviewing and evaluating new procedures, delegating work to office staff, and ensuring that established procedures are followed and deadlines are met.

This role requires excellent communication and organizational skills, as well as the ability to work in a fast-paced environment with tight deadlines.

Responsibilities
  • Provide administrative support to senior management, including scheduling meetings, preparing reports, and maintaining records.
  • Review and evaluate new administrative procedures to ensure they meet business needs and comply with regulatory requirements.
  • Delegate tasks to office staff, prioritizing workload and ensuring deadlines are met.
  • Establish and maintain effective working relationships with internal stakeholders, including staff and management.
  • Maintain accurate and up-to-date records, files, and databases.
  • Coordinate travel arrangements, accommodations, and other logistical needs for management.
  • Develop and implement process improvements to increase efficiency and productivity.
Requirements

To be successful in this role, you will need:

  • A secondary school graduation certificate and 1-2 years of experience in an administrative role.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.
  • Proficiency in MS Office applications, including Excel, Word, and Outlook.
Working Conditions

This is a permanent, full-time position with a regular schedule. You will work in a fast-paced environment with tight deadlines, requiring strong attention to detail and the ability to adapt to changing priorities.

Please note that this job description is not intended to be all-inclusive and may be subject to change without notice.



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