Secretary Systemic Therapy, Op-Oncology Clinic

4 weeks ago

Vancouver, British Columbia, Canada PHSA Full time
Job Summary

We are seeking a highly organized and detail-oriented Secretary to join our Systemic Therapy team at BC Cancer. As a key member of our administrative team, you will provide exceptional support to our medical staff and patients, ensuring seamless coordination of appointments, tests, and communication.

Key Responsibilities
  • Screen and prioritize patient requirements, determining urgency and taking appropriate action.
  • Coordinate and book appointments and tests, accessing patient information systems to enter and retrieve data.
  • Relay patient information to and from doctors' offices and outside hospitals, contacting other departments or sources to obtain medical reports.
  • Prepare correspondence, reports, and documents from dictation or handwritten notes, using various software.
  • Schedule meetings and appointments, book facilities, and arrange audio-visual equipment, recording and distributing meeting minutes.
  • Gather data for documents, requesting and collating information for items such as grant applications and departmental reports.
  • Open, sort, and forward incoming mail, making travel arrangements for departmental staff and visitors as needed.
  • Prepare requisitions for office and other supplies, receiving and monitoring incoming stock against requisitions.
  • Perform record-keeping functions, entering, retrieving, and distributing data from department scheduling systems.
  • Maintain secretarial procedure manuals, typing and inserting new or revised procedures.
  • Assist in maintaining departmental time books, relaying information to appropriate personnel.
  • Maintain departmental filing systems, organizing and filing materials.
  • Receive visitors to the work area as required.
Requirements
  • Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years' recent, related experience, or an equivalent combination of education, training, and experience.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC (2015), and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
  • Ability to keyboard at 60 wpm, communicate effectively verbally and in writing, deal with others effectively, and organize work.
  • Physical ability to carry out the duties of the position.
About Us

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too – offering health, wellness, development programs to support you – at work and at home.

We are a remote work-friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). Join one of BC's largest employers with province-wide programs, services, and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.

We are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background, and experience, and value a safe, inclusive, and welcoming environment.

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