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Administrative Coordinator

1 month ago

Pickering, Ontario, Canada M KABIR CONTRACTING INC. Full time
Job Title: Administrative Assistant

M KABIR CONTRACTING INC. is seeking a highly organized and detail-oriented Administrative Assistant to join our team.

Key Responsibilities:
  • Coordinate seminars, conferences, and meetings, ensuring smooth logistics and timely execution.
  • Prepare and record minutes of meetings, seminars, and conferences, maintaining accurate records.
  • Develop and establish office procedures and routines, ensuring efficiency and productivity.
  • Schedule and confirm appointments, ensuring timely and effective communication.
  • Provide exceptional customer service, responding to telephone and electronic enquiries in a professional manner.
  • Compile data, statistics, and other information, presenting findings in a clear and concise manner.
  • Order office supplies and maintain inventory, ensuring adequate stock levels.
  • Arrange travel, itineraries, and make reservations, ensuring seamless travel experiences.
  • Greet visitors and direct them to relevant contacts or service areas, providing a warm and welcoming experience.
  • Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records.
  • Type and proofread correspondence, forms, and other documents, ensuring error-free and professional communication.
Requirements:
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in MS Excel, MS PowerPoint, MS Windows, and MS Word, with the ability to learn new software and systems quickly.
  • Ability to multitask, work in a fast-paced environment, and maintain attention to detail.
  • Flexibility, reliability, and a strong work ethic, with a commitment to delivering high-quality results.
Work Environment:

M KABIR CONTRACTING INC. offers a dynamic and supportive work environment, with opportunities for growth and development. We are committed to providing a safe and inclusive workplace, where employees can thrive and reach their full potential.

What We Offer:
  • A competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.
  • A safe and inclusive workplace.

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administration, we encourage you to apply for this exciting opportunity.