Administrative Coordinator

3 weeks ago

Grande Prairie, Canada Strathcona Resources Ltd Full time
Job Title: Field Administrator

We are seeking a highly organized and detail-oriented Field Administrator to join our team in Grande Prairie. As a key member of our operations team, you will provide administrative support to our field office, ensuring seamless day-to-day operations and contributing to the success of our organization.

Responsibilities:
  • Provide administrative support to the Grande Prairie office team, including scheduling, logistics, and record-keeping.
  • Manage operational invoicing and accounts payable tracking.
  • Review and amend accounts payable entries.
  • Code and process vendor invoices, expense reports, contractor invoices, and monthly Mastercard statements.
  • Liaise with building management and handle day-to-day building maintenance issues, janitorial, and yard maintenance.
  • Perform administrative and clerical duties, including typing, internal paperwork, and incoming calls, to ensure the office runs smoothly and effectively.
  • Oversee the handling of couriers and incoming/outgoing mail.
  • Coordinate and facilitate field visits/tours and meetings.
  • Assist with onboarding of new team members in the office and field.
  • Assist with requested deliveries to landowners or field locations.
  • Prepare invoices, memos, letters, and other documents when required.
  • Support accounts payable in Open Invoice and AFE tracking for the office.
  • Administer Truck Tickets entry in Prodview.
  • Coordinate Annual Resident Open House initiatives.
  • Support the Health, Safety & Environment team with emissions reporting and Safetyline updates.
  • Support emergency response preparation.
  • Assist with software and applications inquiries for the Grande Prairie office across various platforms.
  • Manage and perform projects as assigned on a day-to-day basis.
Requirements:
  • Two years' experience working in a similar role.
  • Experienced with Word, Excel, PowerPoint, and SharePoint.
  • Advanced competency in Outlook, Microsoft Teams, and Microsoft Suite.
  • Ability to multitask various initiatives while maintaining attention to detail and data entry accuracy.
  • Excellent interpersonal skills.
  • Advanced time management skills to balance competing priorities.
  • Analytical thinker with the ability to work under minimal supervision.
  • Able to influence and maintain a positive attitude and enthusiastic attitude.

Strathcona Resources Ltd. is committed to developing a high-performance culture through collaboration, trust, and agility. We value our work, our communities, and our commitments – but most of all, we value the team of people who make what we do possible.

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