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Legal Administrative Assistant

2 months ago

Thunder Bay, Ontario, Canada The Children's Aid Society of the District of Thunder Bay Full time
Job Summary

The Children's Aid Society of the District of Thunder Bay is seeking a highly skilled and detail-oriented Legal Administrative Assistant to join our team. As a key member of our legal department, you will provide critical support to our legal team and contribute to the delivery of high-quality child protection services.

Key Responsibilities
  • Legal Clerical Support: Provide administrative support to the legal team, including preparing court documents, serving pleadings, and diarizing court dates.
  • File Management: Ensure accurate and timely management of Society files, including documentation and record-keeping.
  • Communication: Develop and maintain effective communication with external individuals and organizations, including service recipients, legal personnel, and third-party requestors.
  • Disclosure Requests: Ensure all disclosure requests are documented appropriately in the CPIN database and prepare disclosure packages according to Agency policies and procedures.
  • Administrative Tasks: Perform a range of administrative tasks, including data entry, word processing, and other duties as assigned.
Requirements
  • Education: Completion of a diploma or certificate from an accredited college or equivalent combination of education and experience in legal support, human resources, records management, administrative services, or health records management.
  • Skills: Intermediate skill levels and experience in Microsoft Office (Outlook, Word, Excel, PowerPoint), accurate and fast word processing skills, attention to detail, and excellent communication skills.
  • Experience: Demonstrated ability to work in a challenging, fast-paced work environment with multiple and changing deadlines, organizational, coordination, and time management skills to determine priorities, meet timelines, and manage several assignments simultaneously.
  • Personal Qualities: Ability to relate and interact with agency legal service providers, co-workers, and community collaterals in a courteous and purposeful manner, use of sound judgment and tact to address a range of issues and to problem-solve, and ability to work independently or as part of a team.
What We Offer
  • Competitive Salary: A competitive salary and benefits package.
  • Opportunities for Growth: Opportunities for professional growth and development within our organization.
  • Diverse and Inclusive Work Environment: A diverse and inclusive work environment that values equity, diversity, and inclusion.