Proposal Manager

2 months ago

Oakville, Ontario, Canada Kaizen Lab Inc. Full time
About the Role

We are seeking a highly skilled Proposal Manager to join our team at Kaizen Lab Inc. as a key member of our business development team. The successful candidate will be responsible for overseeing the proposal response process from beginning to end, ensuring timely and accurate completion of all proposal submissions.

Key Responsibilities
  • Manage the complete bid preparation process, ensuring all proposal submissions are completed on time and to the highest standard.
  • Review and interpret Request for Proposal (RFP), Request for Information/Qualification (RFI/RFQ), tender and prequalification packages for new and existing business opportunities.
  • Project manage, write and prepare Kaizen Lab Inc.'s responses to bid opportunities issued by industrial, commercial, and institutional (ICI) customers, as well as municipal/governmental buyers and producer responsibility organizations.
  • Coordinate team members and keep projects on schedule through the planning and hosting of meetings and conference calls.
  • Gather, research, and assemble all required documentation and information from relevant parties/sources, for the development of proposals.
  • Analyze and review bid requests with a high attention to detail, ensuring responses are fully compliant with listed requirements.
  • Work closely with other project team members, including ownership, executives, directors, financial leaders, and operational managers to ensure Kaizen Lab Inc.'s submissions align with the bid strategy/plan, as well as the technical leads/operational environment.
  • Implement continuous learning and growth through internal and external post-mortems and debriefs.
  • Perform other related duties, as assigned.
Requirements
  • Completion of post-secondary education, preferably in a program with extensive writing and research requirements (i.e., English, Communications, or Business/Commerce).
  • At least five (5) years of experience in developing high-quality documentation, preferably in response to procurement opportunities.
  • Experience managing a small team.
  • Superior copywriting, technical writing, and/or business writing abilities, with an average typing speed of 50 to 80 wpm.
  • Superior time management capabilities, thriving in an environment containing multiple concurrent assignments and firm deadlines.
  • Very high attention to detail in an environment where multi-tasking and a positive outlook is crucial.
  • Elevated communication and interpersonal skills, working well with stakeholders at all levels of the organization.
  • Self-motivated and driven.
  • Willingness to ask questions and seek out answers.
  • Experience and proficiency in using MS Office software – particularly MS Word and PowerPoint – and Adobe, with a demonstrated capability of learning new tools/technology quickly and efficiently.
  • Possess a valid driver's license.

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