Conference Services Officer

3 weeks ago

Toronto, Ontario, Canada Aramark Canada Ltd. Full time

Job Title: Conference Services Officer

About the Role:

We are seeking a highly organized and detail-oriented Conference Services Officer to join our team at Aramark Canada Ltd. As a Conference Services Officer, you will be responsible for planning and coordinating conferences, meetings, and special events.

Key Responsibilities:

  • Develop risk management plans to ensure the safety and security of attendees and staff
  • Promote conference and meeting services to clients and stakeholders
  • Develop and monitor emergency security plans to mitigate potential risks
  • Develop marketing and communication plans to promote events and services
  • Recruit, hire, and supervise staff and/or volunteers to support event planning and execution
  • Prepare, present, and manage budgets for events and services
  • Develop financial procedures to ensure accurate and timely financial reporting
  • Develop sponsorship, partnership, or fundraising programs to support events and services
  • Review bids and negotiate costs with vendors and suppliers
  • Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, and arrange for and manage contracts for these services
  • Arrange for production or purchase of promotional products
  • Arrange for shipping, receiving, and storage of event materials and supplies
  • Assist in budget preparation and financial planning for events and services
  • Assist in site selection and attend to related details
  • Co-ordinate media services, including audio-visual equipment and technical support
  • Confirm and co-ordinate speakers, presenters, and performers
  • Implement social programs, food and beverage, transportation, and other services to enhance the event experience
  • Plan and arrange for accommodation and transportation services for attendees and staff
  • Plan schedules, goals, and objectives for events and services
  • Develop registration systems and information materials to promote events and services
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations, etc.)
  • Research and design special events programs to meet the needs of clients and stakeholders
  • Plan for translation and interpretation services to support events and services
  • Book facilities for office personnel and attend to related details
  • Plan for traffic and crowd control and security to ensure a safe and secure event environment
  • Plan for social events and guest programs to enhance the event experience
  • Develop policies and procedures to ensure effective management of events and services
  • Develop and implement business plans to support the growth and development of events and services

What We Offer:

Aramark Canada Ltd. offers a competitive salary and benefits package, including dental plan, disability benefits, health care plan, life insurance, and long-term care insurance. We also offer support for newcomers and refugees, including assistance with immediate settlement needs and recruitment of displaced individuals.

How to Apply:

If you are a motivated and organized individual with a passion for event planning and management, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information].

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