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Operations Coordinator

2 months ago

Surrey, British Columbia, Canada Prosper Immigration Inc. Full time

Job Title: Operations Coordinator

Location: Surrey, British Columbia

Salary: $20 - $25 per hour

Job Type: Full-time

Position Overview:

At Prosper Immigration Inc., we're redefining what it means to make a difference in the world of immigration. As an Operations Coordinator, you'll be at the heart of our operations, driving the efficiency and effectiveness of our daily functions while supporting our executive team. We are a leading immigration firm in Canada, offering a comprehensive range of services for individuals planning to visit, study, work, and settle in Canada.

We're looking for a proactive and detail-oriented professional who thrives in a vibrant, fast-paced environment. If you're passionate about creating seamless processes and delivering exceptional support, you'll find endless opportunities to make an impact and grow with us.

Key Responsibilities:

  • Executive Collaboration: Partner closely with senior leadership to manage calendars, coordinate meetings, and facilitate strategic initiatives. Be their right hand in ensuring their time is optimized.
  • Office Operations Management: Oversee the day-to-day flow of the office. This includes managing supplies, coordinating vendor services, and ensuring everything from tech to office amenities runs smoothly.
  • Client Relations: Be the first point of contact for clients, ensuring they receive timely responses and that their needs are addressed with professionalism.
  • Travel & Event Coordination: Arrange travel itineraries and accommodations for executives and clients. Organize team events and meetings, ensuring all details are meticulously handled.
  • Document Control: Manage sensitive documents and maintain a high level of confidentiality. Oversee both digital and physical filing systems to ensure everything is organized and easily accessible.
  • Financial Oversight: Manage budgets for office supplies, process expense reports, and assist with financial planning related to office operations.

Requirements:

  • Problem-Solver: You're a proactive thinker who enjoys anticipating needs before they arise and finding efficient solutions to challenges.
  • Master Organizer: Multitasking is your superpower. You thrive in fast-paced environments and never miss a detail.
  • Strong Communicator: You're a clear, concise, and confident communicator—whether interacting with executives, team members, or clients.
  • Tech-Savvy: You're proficient in Microsoft Office, G-Suite, and office management software. Bonus points if you've worked with case management or project tracking tools.
  • Adaptable: You can pivot quickly when priorities shift and remain calm under pressure. You're comfortable managing diverse tasks and can balance competing priorities.

What We Offer:

  • Competitive pay range of $20 - $25 per hour, based on experience.
  • Health benefits.
  • Paid time off and dynamic working hours to promote work-life balance.
  • Professional growth opportunities, including training in immigration law and operations management.
  • Be part of a collaborative, mission-driven team making an impact on the global stage by helping people navigate life-changing immigration processes.