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Administrative Assistant

2 months ago

Toronto, Ontario, Canada Toby & Jain CPA Professional Corporation Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Toby & Jain CPA Professional Corporation. As an Administrative Assistant, you will play a vital role in supporting our accounting firm's daily operations.

Key Responsibilities
  • Coordinate and Manage Office Operations
    • Ensure the smooth flow of information within the team
    • Direct and control daily office activities
    • Evaluate and improve office procedures
  • Provide Administrative Support
    • Train and develop staff members
    • Determine and establish office procedures and routines
    • Schedule and confirm appointments
  • Manage Office Systems and Technology
    • Manage contracts and agreements
    • Answer and relay telephone calls and messages
    • Oversee the analysis of employee data and information
  • Perform Administrative Tasks
    • Answer electronic enquiries
    • Order office supplies and maintain inventory
    • Set up and maintain manual and computerized information filing systems
  • Support Business Operations
    • Conduct research and data analysis
    • Perform data entry and other administrative tasks
    • Install and maintain software and hardware
    Requirements
    • Education and Experience
      • College, CEGEP, or other non-university certificate or diploma from a program of 1-2 years
      • 3-5 years of experience in an administrative role
    • Skills and Qualifications
      • Excellent communication and organizational skills
      • Ability to work independently and as part of a team
      • Proficiency in MS Office and other software applications
    • Work Environment
      • Fast-paced office environment
      • Ability to work under pressure and meet deadlines
      What We Offer
      • Competitive Salary and Benefits
        • Dental plan
        • Health care plan
      • Opportunities for Growth and Development
        • Professional development opportunities
        • Chance to work with a dynamic and growing company