Executive Secretary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dawnhill Immigration Consulting Inc. This is a permanent, full-time position with a competitive salary.

• Manage daily office operations and provide administrative support to ensure seamless day-to-day functioning;
• Develop and implement efficient processes and procedures to improve productivity and efficiency;
• Plan and control budgets and expenditures to meet business objectives;
• Schedule appointments, manage calendars, and coordinate travel arrangements for employees;
• Respond to incoming calls, emails, and other correspondence in a timely and professional manner;
• Provide exceptional customer service and maintain a positive attitude when interacting with clients and colleagues;
• Maintain accurate and up-to-date records, files, and databases to ensure compliance with regulatory requirements;
• Oversee payroll administration, including processing payrolls, managing benefits, and resolving any discrepancies or issues;
• Perform data entry tasks accurately and efficiently to maintain high-quality data management;
• Collaborate with the management team to achieve organizational goals and objectives.

• Diploma or degree in Business Administration, Office Administration, or related field;
• Minimum 1-2 years of experience in an administrative role, preferably in a fast-paced environment;
• Proven track record of providing excellent customer service and building strong relationships with colleagues and clients;
• Excellent communication, organizational, and time management skills;
• Able to work independently and as part of a team to achieve common goals;
• Familiarity with office software applications, including Microsoft Office Suite and Google Workspace;
• Able to maintain confidentiality and handle sensitive information discreetly.

• A competitive salary range of $50,000 - $65,000 per year, based on experience;
• A comprehensive benefits package, including health, dental, and vision insurance, as well as disability benefits;
• Parking available on site;
• A dynamic and supportive work environment with opportunities for growth and development;
• A flexible work arrangement, with a standard 35-hour workweek.