Real Estate Law Clerk Specialist

2 weeks ago

Toronto, Ontario, Canada Meridia Recruitment Solutions Full time

Real Estate Law Clerk Specialist

Ottawa, ON

Our client, a dynamic downtown Ottawa law firm, is seeking an experienced Real Estate Law Clerk Specialist to join their team. They pride themselves on having a collaborative, collegial, and creative team. They serve a wide variety of clients, from individuals to international corporations. If you are looking for a great work environment and an opportunity to produce first-rate legal work, then we would like to hear from you.

You are an enthusiastic and motivated self-starter with great attention-to-detail and strong multitasking abilities. You possess a superior work ethic and an aptitude for client service, as well as demonstrated experience in handling a fast-paced and dynamic environment. You are also an interpersonally skilled team player who knows how to engender a positive environment.

Responsibilities:

Primary (70%):

  • Drafting, reviewing, and editing all manner of real estate transaction documents, including related corporate resolutions and certificates;
  • Preparing closing agendas;
  • Preparing Statements of Adjustments and other financial documentation relating to real estate transactions;
  • Completing Land Transfer Tax beneficial transfer returns and affiliate deferral applications;
  • Reviewing and summarizing title searches, including various survey, reference, and subdivisions plans, and other instruments on title;
  • Obtaining, reviewing, and summarizing off-title due diligence searches;
  • Reporting to clients during and following transactions; and
  • Corresponding professionally with clients, other lawyers and clerks, real estate agents, government officials and employees, and others as necessary during the course of real estate transactions.

Ancillary (30%):

  • Handling administrative duties such as processing incoming and outgoing correspondence, maintaining lawyer schedules, coordinating meetings, printing, scanning, and photocopying as required;
  • Opening and closing client files and completing relevant conflict searches;
  • Invoicing and assisting with managing accounts receivable;
  • Organizing and maintaining files using electronic document management system; and
  • Other administrative duties as required.

Qualifications:

  • Minimum five years' work experience, including internship or co-op placement, in a clerical capacity in real estate law;
  • Strong knowledge of real estate legal software including Teraview, Closer, and Unity;
  • Experience with commercial real estate development and/or corporate law would be an asset;
  • Completion of a law clerk program or diploma would be an asset;
  • Strong technical skills using Microsoft Office, Document Management Software, and legal accounting software (e.g. Soluno);
  • Capable and comfortable working independently and collaborating;
  • Experience with docketing and billing time, preparing pre-bills, etc is an asset;
  • Able to work in collaboration with lawyers, other clerks, staff, and students;
  • Strong interpersonal skills and comfort with interacting directly and professionally with clients and other legal professionals;
  • Capable and comfortable with providing service to multiple people and other departments within the firm and managing competing deadlines; and
  • Superior organizational skills and attention to detail.

Working Conditions:

This position is hybrid, reporting to the office 50% of the time.

Employment Equity Statement

Our client is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

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