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Product Sourcing Specialist

2 months ago


Toronto, Ontario, Canada Wynford Full time
About Us

Wynford is a leading brand experience company that specializes in delivering best-in-class experiences for clients and their attendees around the globe.

We partner with Fortune 100 and emerging market clients to strengthen their cultures and drive results through transformational live and digital events and experiences.

Our services include customized incentive travel programs, conferences, experiential workshops, product launches, and more.

About the Opportunity

This is a full-time position with a hybrid work arrangement, reporting to the Manager, Planning (Sourcing & Product Buying).

The Product Buyer will partner with our sales team to build proposals for clients through expert knowledge of global programs and strategic sourcing capabilities in the global incentive travel and events industry.

The ideal candidate will be a strategic thinker with a creative vision for new and immersive global experiences, able to work with local DMCs and hotels across the globe to create customized proposals.

What You Bring
  • Completion of a degree or diploma in business, event management, or a related field.
  • 5+ years of experience in the global Meetings and Incentive Travel Industry.
  • 3+ years in a strategic sourcing and presale planning position, creating global incentive travel programs by partnering with international hotels and DMCs.
  • Working knowledge of domestic and international hotels and DMCs, including their capabilities and services.
  • 2+ years of experience sourcing and negotiating terms and conditions for hotel meetings and event contracts.
  • 1+ years of CVENT sourcing experience.
  • Technical savvy with the ability to adapt to new technology.
  • A solid understanding of accounting principles, including financial statements, budgeting, and financial reporting.
  • Strong ability to build and maintain lasting client relationships.
  • Strong understanding of the client experience and program design.
  • Well-versed in best practices in planning within a third-party supplier environment.
  • A strong understanding of ethical principles and regulatory requirements.
  • Demonstrated commitment to continuous learning to enhance product knowledge.
  • Experience in meeting management and onsite is an asset.
  • Ability and availability to travel is an asset.
What You'll Do
  • Demonstrate and apply a strong understanding of the Product Buyer role and product knowledge.
  • Lead the presale sourcing and contracting process on both new and existing business, working closely with the Sales Director and own files through to contract completion and turnover.
  • Lead suppliers and internal project teams to meet timelines and deliverables, including ad hoc requests.
  • Act as a subject matter expert on destinations and site options globally.
  • Build accurate RFPs, program grids, and room blocks as a foundation for each opportunity/program.
  • Review hotel proposals for accuracy and completeness, summarizing availability details concisely.
  • Source and gather all supplier information necessary to build compelling, best-in-class proposals.
  • Create cost estimates and initial program budgets, leveraging quotes and industry experience.
  • Identify and manage financial risks, understanding risk management techniques and making informed decisions based on risk assessments and liability.
  • Negotiate supplier contracts, ensuring the best possible price, space, and concessions.
  • Ensure the successful communication to all relevant parties of program expectations, effort, deliverables, and follow-up post-presale concept approvals.
  • Organize supplier contracts and proposals for handover to the Operations team, who execute the program.
  • Keep abreast of industry standards and trends related to responsibilities.
  • Develop and maintain supplier relationships.
  • Anticipate customer needs, empathizing with their concerns, and communicating effectively to resolve any issues.
Who You Are
  • Demonstrated creative flair.
  • Strong communication skills (verbal, written, and listening skills).
  • Strong interpersonal skills, effectively handling situations of conflict with tact and diplomacy.
  • Exceptional ability to prioritize and manage multiple tasks simultaneously.
  • Enthusiastic about the travel industry.
  • A quick and creative problem solver.
  • Flexible and agile, remaining open to new ideas and ways of working at all times.
  • Great at multitasking while maintaining attention to detail and meeting deadlines.
  • High-paced and deadline-driven.
  • High level of responsibility for accuracy of work.
  • Works collaboratively and cross-departmentally.
What We Offer at Wynford
  • Total Compensation: Competitive salary with a comprehensive benefits package.
  • Dog-Friendly Office: Bring your furry friend to work for good vibes.
  • Time Off: Enjoy paid time off, including a winter holiday closure, birthday off, and additional personal time.
  • Professional Development: Access monthly training, industry memberships, and learning opportunities.
  • Wellness: Benefit from health & dental plans, fitness discounts, and an annual stipend for your wellness needs.
  • Bonuses & Incentives: Participate in a company-wide bonus structure and recognition programs like the DarWyn Awards.
  • Extra Perks: Enjoy discounts on activities, retail stores, team lunches, and fun off-site gatherings to keep the team spirit high.

Send Us Your Resume

Interested applicants should send their resume and cover letter to In your cover letter, please tell us why this opportunity is interesting to you.

We wish to thank all applicants in advance for your interest. Only those candidates selected for an interview will be contacted. Wynford is an equal opportunity employer.

We are committed to inclusive, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

We will be happy to work with applicants requesting accommodation at any stage of the hiring process.

We value the diversity of the people we hire and serve.

Diversity at this organization means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person's talents and strengths.