Accounts Payable Specialist

1 month ago

Vancouver, British Columbia, Canada Rocky Mountaineer Full time
Job Title: Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist plays a crucial role in ensuring the smooth operation of the company's financial processes. This position is responsible for assisting the Accounts Payable Supervisor in managing the company's accounts payable functions, including invoicing, payment processing, and vendor management.

Key Responsibilities:
  • Receive, review, and distribute non-Purchase Order invoices, cheque requisitions, and expense reports for approval and coding.
  • Code package tour invoices, verify service costs in bookings in reservation system & against annual contracts prior to matching and payment of invoices.
  • Ensure invoices are matched with correct purchase order.
  • Prepare and run weekly cash requirements reports for review and approval.
  • Process all cheques and EFT payments in a timely manner.
  • Review and match cheques and EFT reports with appropriate documents.
  • Submit all cheques, EFT payments, backups, and cash requirement reports to signing officers.
  • Post EFT payment batches in financial system and forward reports and backups to Accounts Payable Supervisor for review and upload.
  • Responsible for weekly multi international currency wires and direct deposits and ensuring payments are posted in financial system after wires and direct deposits are completed.
  • Assist accounting in money transfer between accounts if required.
  • Process bill payments online for corporate cards when required.
  • Handle supplier calls and resolve payment inquiries in a timely manner.
  • Reconcile vendor statements and follow up as necessary.
  • Assist in preparation of year-end audit.
Requirements:
  • Previous experience in accounts payable.
  • Familiarity with computerized accounting systems and packages.
  • Experience with ERP systems beneficial.
  • Experience with handling heavy volume of invoices in fast-paced environment.
  • Previous experience/training in accounting required.
Working Environment:
  • 2-3 days work from office.
Compensation:
  • The base salary offered for this role is $24-$30 per hour and can vary based on job-related expertise, qualifications, experience, and internal equity.

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