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Executive Office Coordinator

1 week ago

Ottawa, Ontario, Canada Modern Niagara Full time
DESCRIPTIONS2:

Company Overview

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At Modern Niagara, we are committed to delivering exceptional service to our clients across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. Our team of experts provides comprehensive mechanical, electrical, and building technology services to meet the needs of building owners, managers, and general contractors.

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Job Description

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We are seeking a highly organized and detail-oriented Executive Assistant to support our Construction leaders with a wide range of duties, including office management of our Head Office. The successful candidate will be responsible for coordinating materials, information, and organizational tasks, as well as developing business acumen to anticipate needs and provide proactive support.

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The ideal candidate will have 3+ years of administrative experience at the executive level, financial acumen, and strong written and verbal communication skills. They will be able to work independently, prioritize tasks, and multitask effectively.

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Key Responsibilities

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  • Assist Executives with administrative tasks, including calendar management, email management, and travel arrangements">
  • Develop business acumen to anticipate needs and provide proactive support">
  • Coordinate materials, information, and organizational tasks with excellent time management skills">
  • Act as a point of contact for the business, communicating and acting in a supporting capacity">
  • Prepare reports, informational material, and assist with special projects">
  • Ensure efficient and timely workflow of information into and out of the department">
  • Work collaboratively with team members to improve processes and streamline work">
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Qualifications and Experience

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To be successful in this role, you will require:

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  • 3+ years of administrative experience at the executive level">
  • Strong written and verbal English communication skills">
  • Experience supporting senior executive teams">
  • High degree of professionalism and confidentiality">
  • Independent and self-motivated with ability to work autonomously">
  • Strong organizational skills with strong prioritization">
  • Ability to work on multiple projects simultaneously">
  • Proven ability in executive level office administration, with advanced skills in MS Office">
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Our Commitment

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We are committed to having a positive and meaningful impact on Canada's infrastructure and the communities where we live, learn, work, and heal. Our team is driven by a passion for excellence, a commitment to innovation, and a dedication to customer satisfaction.

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We recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups in the construction industry.

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We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer.