Project Coordinator

4 weeks ago

Nanaimo, British Columbia, Canada Hazelwood Construction Full time
About the Role

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Hazelwood Construction. As a key member of our Project Management department, you will provide administrative support to our Senior Project Manager and Estimator, focusing on hydroelectric projects involving penstock lining and coating systems.

Key Responsibilities
  • Assist in managing and producing documents, generating technical documents from templates, and reviewing documents throughout different stages of projects.
  • Prepare and submit documents to BC Hydro that are clear, concise, and free of mistakes.
  • Ensure electronic files are maintained and updated as needed.
  • Assist in tracking project costs to ensure completion within budget.
  • Review, edit, and prepare documents, reports, and other correspondence materials for the Project Management team.
  • Assist with resource scheduling to ensure team members have the resources they need to complete projects.
  • Manage project documents, such as the project plan, subcontract procurement, budget, schedule, or scope statement, as directed by the project managers.
  • Prepare draft reports, background documentation, presentation preparation, and research.
  • Maintain a professional image and demeanor with all employees, management, executives, and visitors at all times.
  • Maintain a high level of confidentiality in all interactions.
Requirements
  • Post-secondary education or equivalent experience in a related field.
  • 2 years' direct work experience in an administrative capacity.
  • Strong knowledge of the construction industry.
  • Able to write and format complex correspondence, including emails, letters, project documents, etc.
  • High computer literacy, including effective working skills of MS Word, Excel, PowerPoint, and Outlook required.
  • Intermediate to advanced knowledge of Excel is preferred.
  • Ability to work under pressure with a sense of purpose and urgency.
  • Professional, responsive, and positive work attitude is essential.
  • Meticulous records maintenance skills with the ability to maintain filing systems and basic databases.
  • Excellent verbal, written, and interpersonal communication skills to communicate with all levels of the organization.
  • Excellent writing skills, including proper spelling, grammar, and punctuation.
  • High degree of resourcefulness, flexibility, and adaptability.
  • Excellent teamwork and team building skills.
  • Previous experience in handling confidential or sensitive information.
  • Strong organizational, time management, and multitasking skills.
  • High level of sound and independent judgment, reasoning, and discretion.
What We Offer
  • A comprehensive benefits plan, including extended health and dental, vision care, disability, and life insurance.
  • Priority access to Telus Health Virtual Care (access to a doctor 24/7, 365 days a year).
  • Employee and Family Assistance Program.
  • RRSP matching.
  • A strong team environment that encourages and supports continuous learning and career advancement.
  • Annual financial donations to volunteer organizations directly supported by our employees.
  • A competitive salary range of $65,000 to $75,000, depending on experience and qualifications.
How to Apply

We appreciate your interest in joining our team at Hazelwood Construction. Please note the following important points before submitting your application:

  • The submission of your resume does not guarantee an interview or an actual transfer. Our hiring process is designed to identify the most qualified candidates who align with our organization's needs.
  • Minimum requirements: We encourage qualified applicants to apply for our open positions. However, to be considered, you must meet the minimum requirements related to the skills and qualifications specified in the job posting.
  • Legally entitled to work in Canada: Please be aware that you must be legally entitled to work in Canada to apply for a position with The Hazelwood Group. Our organization does not possess a Labour Market Impact Assessment (LMIA) that would support the hiring of foreign workers.
  • Acknowledgment: We sincerely appreciate the interest of all applicants in pursuing career opportunities with The Hazelwood Group. However, due to the high volume of applications we receive, we regret that only those candidates selected for an interview will receive a response to their application.

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