Administrative Coordinator

4 weeks ago


Pickering, Ontario, Canada M KABIR CONTRACTING INC. Full time
Job Title: Administrative Assistant

M KABIR CONTRACTING INC. is seeking a highly organized and detail-oriented Administrative Assistant to join our team.

Job Summary:

The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, recording meeting minutes, establishing office procedures, and scheduling appointments.

Key Responsibilities:
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and maintaining office supplies.
  • Coordination: Coordinate seminars, conferences, and other events, ensuring all details are taken care of.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences.
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient operation.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer electronic enquiries, respond to phone calls, and relay messages.
  • Data Management: Compile data, statistics, and other information as required.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Customer Service: Greet people, direct them to contacts or service areas, and provide excellent customer service.
  • Information Management: Set up and maintain manual and computerized information filing systems.
  • Document Preparation: Type and proofread correspondence, forms, and other documents.
Requirements:
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months of experience in an administrative role.
  • Computer Skills: Proficient in MS Excel, MS PowerPoint, MS Windows, and MS Word.
  • Language: English.
  • Work Conditions: Fast-paced environment, tight deadlines, and attention to detail.
  • Personal Suitability: Ability to multitask, excellent oral and written communication, flexibility, organized, team player, accurate, client focus, and reliability.
What We Offer:
  • Permanent Full-Time Position: 35 hours per week.
  • Competitive Salary: Based on experience.
  • Benefits: To be discussed during the interview process.

Please submit your resume and cover letter to [insert contact information]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.



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