Administrative Support Professional

3 weeks ago


Abbotsford, British Columbia, Canada XL Immigration Consulting Services Inc. Full time

We are seeking an experienced Administrative Support Professional to join our team at XL Immigration Consulting Services Inc. This is a permanent position working 30 to 40 hours per week.

About the Role

This role will be responsible for providing administrative support to senior management, ensuring seamless day-to-day operations of the office.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, meetings, and other events
  • Prepare and record minutes of meetings, conferences, and seminars
  • Determine and establish office procedures and routines
  • Schedule appointments and confirm travel arrangements
  • Answer phone calls and relay messages to staff and clients
  • Respond to electronic inquiries from clients and stakeholders
  • Order office supplies and maintain inventory levels
  • Arrange travel itineraries and make reservations as required
  • Direct visitors to the correct contacts or service areas
  • Maintain manual and computerized filing systems
  • Type and proofread correspondence, forms, and documents
  • Perform basic bookkeeping tasks, including data entry

The ideal candidate will have at least one year of experience in an administrative role, with excellent communication and organizational skills. They will be proficient in Microsoft Office and have the ability to learn new software quickly.

Salary Information

The salary range for this position is estimated to be between $45,000 and $60,000 per annum, depending on experience and qualifications.

Working Conditions

This is a permanent, full-time position working 30 to 40 hours per week. The successful candidate will be required to work in a fast-paced office environment and must be able to adapt to changing priorities and deadlines.



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