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Senior Office Manager

1 week ago

Ottawa, Ontario, Canada Altis Recruitment Full time

Our Mission

We aim to provide exceptional support to our clients, empowering them to achieve their goals. Our team is dedicated to delivering outstanding service, fostering a culture of excellence, and promoting a healthy work-life balance.

Job Description

The Executive Assistant will be responsible for managing daily office operations, coordinating executive calendars, preparing and submitting reports, and supporting the management and submission of financial documentation.

Key Responsibilities

  • Manage daily office operations and serve as a key liaison between departments, clients, external organizations, and associations.
  • Coordinate executive calendars with precision, scheduling meetings, appointments, and engagements while proactively identifying conflicts and ensuring smooth scheduling.
  • Prepare and submit reports, including summary briefs and financial documents.
  • Support the management and submission of financial documentation, including invoices, reports, and contracts.

Requirements

  • 2+ years of experience as an executive or administrative assistant in a fast-paced organization.
  • Proven ability to provide dedicated support to a senior executive while seamlessly assisting other team members as needed.
  • Exceptional verbal and written communication skills, with strong drafting, editing, and proofreading expertise.
  • Highly proactive, organized, and detail-oriented, with a resourceful mindset and the ability to prioritize competing demands in a dynamic environment.
  • Bilingualism in English and French is an asset.