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Facilities Supervisor
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Facilities Operations Supervisor
2 months ago
We are seeking a highly skilled and experienced Facilities Operations Supervisor to join our team at the City of Brampton. As a key member of our facilities management team, you will be responsible for ensuring the continuous operation of all downtown/satellite facilities, systems, structures, and equipment while minimizing any impact to staff and/or clients.
Key Responsibilities- Maintain the infrastructure of the family of facilities and programs that address the operational/maintenance requirements within budget.
- Manage equipment operation and maintenance of assigned family of facilities.
- Investigate and resolve building system issues.
- Ensure all facilities are fully operational and according to corporate regulatory requirements and that legislative requirements are followed.
- Prepare, implement, and administer Service Agreements and operational plans to support Facility Management activities.
- Coordinate facility projects on time as per project plans and budgets.
- Tender vendors for work quotes. Ensure best value for dollar and have the corresponding P.O(s) created.
- Manage Facilities budgets according to procedures and guidelines with regular reporting and monthly statistics.
- Ensure issues and escalations are properly addressed and maintain regular touch points with various stakeholders.
- Appoint and coordinate external contractors on-site for ongoing work with facility projects.
- Supervise Events within the family of facilities.
- Budget cost requirements for internal/external repairs and general construction.
- Manage the timely delivery of all building maintenance and operational programs through in-house and/or third party vendor services including: preventative and demand maintenance, mailroom and courier/shipping and receiving, scheduling and booking of interior and exterior spaces, lease management/tenant services, and Capital Project implementation support.
- Review and provide recommendations for plans and specifications for City buildings and properties under construction and renovations.
- Provide input and sign-off approval for all corporate properties when developing standards in areas such as renovation, design, construction, energy management, contract management, preventative maintenance, and environmental standards.
- Deliver a twenty-four hour, seven-day week emergency response system for building emergencies, equipment failures, and occupant safety.
- Prepare and make recommendations to the operating and capital budgets for the section.
- Provide third party property management services to the Brampton Library Board.
- Manage all lease agreement operational requirements for tenants and end-users within the family of buildings.
- Partner with key internal stakeholders to coordinate all facility related tasks, renovations, and alterations due to changing needs of the business for designated locations.
- Partner with vendors and landlord's/property management to ensure services are being met and are updated on activities/changes within the building.
- Maintain a wide range of relationships with key suppliers and stakeholders, internal and external, regarding procurement and servicing of furniture and facility related equipment, janitorial and customer services, and move coordination (including space planning and allocation), and building code compliance.
- Coach, develop, and supervise a team of unionized and non-unionized operational and building services staff with respect to maintenance practices, specification writing, contract administration, project management, customer service relations, team effectiveness, and continuous improvement.
- Inspire enthusiasm, motivation, and commitment of staff to achieve high levels of performance.
- Manage, guide, and direct a workforce of unionized and part-time staff.
- Interview, recruit, and ensure orientation of new employees.
- Ensure staff and contractors comply with all code and legislated requirements (i.e.; Occupational Health and Safety Act).
- Manage the Mail/Courier and Shipping/Receiving operations, as required.
- Schedule job requests, prepare written reports and project budget estimates, and assign workloads.
- Supervise and assess the performance of a team.
- Manage documents and maintain site log books and all maintenance staff training needs.
- Post-secondary degree in Business, Engineering or related field would be considered an asset.
- 3-5 years supervisory experience in a unionized environment.
- Professional designation (Building Owners and Managers Association, International Facilities and Managers Association, Facilities Management or P. Eng.) would be considered an asset.
- Completion of Property Management designations in one or more of the following: RPA, CPM, CFM, FMA with progressively responsible experience of 5-7 years in mechanical, electrical, industrial engineering or property management fields.
- Demonstrates leadership skills and exceptional communication skills with an emphasis on customer service.
- Superior report writing; thorough knowledge of applicable legislation related to facility and property operations and maintenance including relevant portions of the National and Provincial Building Code and Occupational Health and Safety Act.
