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Chief Executive Officer Support Specialist
2 months ago
Life in Green is seeking a highly skilled and experienced Executive Assistant to support our CEO in a pivotal role. As the primary point of contact, you will handle a range of secretarial and administrative duties, ensuring seamless communication between internal teams and external partners.
Key Responsibilities:- Manage and coordinate the CEO's calendar and schedule, prioritizing tasks and appointments.
- Plan and organize appointments, including follow-ups with overseas teams, manufacturers, and service providers.
- Collaborate with Life in Green executives to drive business strategies and growth opportunities.
- Communicate effectively between the CEO and executive teams, ensuring clear and concise information exchange.
- Assist with brand-building, marketing efforts, and drafting correspondence, showcasing exceptional writing skills.
- Coordinate meetings and events, handling logistics from start to finish, ensuring a seamless experience.
- Act as an extension of the CEO, balancing administrative duties with hands-on tasks, demonstrating adaptability and resourcefulness.
- Prioritize and negotiate administrative activities effectively, managing multiple tasks and deadlines.
- Handle travel arrangements, restaurant bookings, and entertainment planning, showcasing attention to detail and organizational skills.
- Oversee private event coordination, vehicle management, and special projects, ensuring timely completion and high-quality results.
- Screen calls and manage meeting requests, maintaining a professional and courteous demeanor.
- Proven experience as a C-level Executive Assistant is an asset, but not required.
- Strong communication and organizational skills, with keen attention to detail and excellent business acumen.
- Excellent judgment and ability to prioritize tasks effectively, ensuring timely completion and high-quality results.
- Discretion and trustworthiness in handling confidential information, maintaining a professional and courteous demeanor.
- Flexible, adaptable, and proactive in a dynamic work environment, with a willingness to learn and grow.
- Proficiency in Microsoft Outlook, databases, and calendaring software, with a strong understanding of techno tools.
- Fluent in English (verbal and written), with excellent communication and writing skills.
- Willingness to travel occasionally and work flexible hours, with a strong work ethic and commitment to excellence.
This is an in-office position with occasional travel. If you're looking for a role where you can make a direct impact while working alongside senior leadership, this is the opportunity for you.
