Program Coordinator

4 weeks ago

Surrey, British Columbia, Canada Fraser Health Full time
Job Summary

We are seeking a highly organized and detail-oriented Program Clerk to join our team at Fraser Health. As a key member of our staffing team, you will be responsible for performing a variety of administrative and clerical duties to support the efficient operation of our programs.

Key Responsibilities
  • Prepare and post staff rotations and schedules for units by reviewing master rotations/flow sheets and transferring and extending information from master rotations.
  • Adjust schedules to account for leaves of absences, vacancies, terminations, and vacation, and adjust hours according to applicable collective agreements.
  • Identify staff shortages and notify units and/or Supervisor, Staffing Services.
  • Make arrangements for relief staffing by receiving notification from staff and/or Staffing Services, recording calls, and making any necessary calculations to determine availability of existing staff according to established procedures.
  • Process requests in accordance with applicable collective agreements, prepare revised relief staff schedules, and forward to the Program Manager and Staffing Supervisor.
  • Prepare vacation charts for the program(s) and perform related duties such as gathering information related to staff vacation time.
  • Maintain timekeeping records for the program(s) staff utilizing a computerized payroll system and submit information to Payroll.
  • Liaise with Payroll regarding inquiries and make payroll adjustments as required.
  • Respond to employee inquiries regarding the application of collective agreements such as vacation accumulation and pay policies.
  • Maintain related records and documentation such as attendance records, paid leave forms, and relief staff availability.
  • Assist the Program Manager and Business Support Assistant to complete forms ensuring position control tracking on documentation is correct, submit to the Program Manager for approval, and forward information to Human Resources as required.
  • Perform other related duties as assigned.
Qualifications

We are looking for a candidate with a Grade 12 education and four years of recent related experience or an equivalent combination of education, training, and experience. The ideal candidate will have excellent communication and organizational skills, with the ability to type at 40 wpm and deal with others effectively.

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