Senior Governance Coordinator

4 weeks ago

Edmonton, Alberta, Canada S.i. Systems Full time
Job Title: Senior Governance Coordinator

We are seeking a highly skilled Senior Governance Coordinator to join our team at S.i. Systems. As a key member of our SaferCare project, you will be responsible for providing governance coordination support for our committees and working groups.

Key Responsibilities:
  • Review Terms of Reference and assist with the identification of committee members as required.
  • Coordinate with the Administrative Assistant to complete and maintain the membership spreadsheet as required.
  • Assist with preparing emails to potential members to request participation.
  • Determine the committee meeting schedule and identify the meeting schedule for agenda preparation with co-chairs one week in advance of the committee meetings.
  • Initiate new committees if necessary.
  • Assist with preparing draft agendas and coordinate the collection of agenda item presentations with presenters using the committee presentation template.
  • Review draft agendas with co-chairs one week in advance of meetings and provide advice regarding procedural matters such as quorum and e-voting.
  • Assist with the orientation of co-chairs and committee members and determine the facilitation style and decision-making technique needed for each agenda item.
  • Assist with the facilitation of meetings for the chair when more involved facilitation techniques are needed.
  • Ongoing review of the committee decision logs to ensure accuracy of information and update the decision log with outcomes of committee decisions.
  • Coordinate the collection of corresponding supporting documentation for current decision items from presenters, ensuring completeness and accuracy.
  • Coordinate the flow of decisions across committees as appropriate and monitor the decision-making pathways and identify and escalate any issues and delays.
  • Coordinate with co-chairs to determine the need for a working group and assist with the identification of a working group lead and a working group liaison from the committee.
  • Liaise with the committee working group lead to review and monitor the progress of the working group against deliverables and timelines and assist with the facilitation of more challenging agenda items at the working group.

This role will work closely with the SaferCare management team and other key project roles to support the project governance process. The scope of work includes management of decision logs, agenda preparation, decision documentation creation and updates, governance orientation to chairs, project team members, and staff on governance processes and materials, committee and working group initiation, Terms of Reference creation if required, working group decision session facilitation, committee and working group support, and coordination of the movement of decisions through the governance processes and structure to support timely decision making.

This is a part-time hybrid onsite (Prince George) role, with an estimated three one-week long trips to Prince George. The contract is for one year with extensions, and the working hours are 20-25 hours per week. The ideal candidate will have knowledge of clinical information systems, with a preference for Cerner, experience with 2+ Canadian Electronic Health Record (EHR) projects, strong facilitation skills, and excellent knowledge and high proficiency using Microsoft Office software.

We are seeking a resource for the SaferCare project to provide governance coordination support for five current committees and several working groups and any potential new groups within the SaferCare project governance framework and within the current decision-making pathways. If the number of committees or working groups changes or the governance structure is revised, this role will assist in revising processes and templates and support the committees and working groups through the transition.

This role will report to the Director of Clinical Informatics and get direction from the RM of SaferCare, the CMIO, and the RM of Adoption and Implementations as well as the chairs of the committees. The SaferCare project is the health authority's 10-year initiative to advance the use of the Cerner Millennium Electronic Health Record suite of modules for advanced functionality to support care such as clinical documentation, computerized provider order entry, capacity management, and the patient portal across acute, ambulatory, and long-term care.

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