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Procurement Specialist
2 months ago
The Procurement Consultant is a key member of our Non-Merchandise Procurement team, responsible for supporting category experts and internal clients with their sourcing and purchasing needs. This role requires a customer-focused, analytical thinker with experience in strategic sourcing, contract negotiation, and supplier performance management.
Key Responsibilities- Award and administer blanket, contract, and standard purchase orders using a P2P tool such as Coupa.
- Ensure procurement requests comply with established procurement processes to maintain auditability of the procurement function.
- Develop relationships and maintain open communication with contract and non-contract goods and services vendors, and provide feedback on vendor performance.
- Lead opportunity identification to quote replenishment or non-replenishment goods and services for internal requestors and stakeholders, and maintain open communication with stakeholders to identify opportunities for cost-savings.
- Compile reports on vendor or item/service purchasing history to identify opportunities to implement cost savings and productivity initiatives, including identifying new vendors and negotiating pricing on high-value items/services.
- Train other staff on procurement duties and software (i.e., Coupa, Ariba, supplier set-up, related invoicing tasks, contract databases, spend cube, etc.).
- Manage internal order process to meet purchase requests including billing for all requestors.
- Attend inter-departmental meetings to provide subject matter expertise on accepted procurement processes.
- Support development and coordination of RFQ, RFP, and RFI initiatives.
- Identify and implement initiatives to increase procurement and category efficiency, and improve inventory valuation and daily functions of procurement processes.
- Support invoice intake, coding, and matching processes during periods of peak volume or staff absence.
- University degree in business or related area, College/Technical Institute diploma, or salient certifications (such as PMAC, Certified Purchasing Professional, etc.).
- Minimum 3-5 years of experience in strategic sourcing, contract negotiation, contract drafting, competitive price analysis, and supplier performance management.
- Experience (in a sourcing and procurement capacity) in one or more specific spend categories, such as Business Services, Professional Services, Printing, Warehousing, and Store Supplies, would be an asset.
- Proficiency in Microsoft Excel, Word, and PowerPoint and leading procurement technologies (e.g., Ariba or Coupa) is an asset.
- Strong project management skills with ability to organize, control, and coordinate a variety of activities in a fast-paced environment.
- Ability to interpret and effectively communicate complex analytics.
- Self-motivated to work independently and as part of a team.
- Creative problem-solving and a certain degree of latitude are expected.
- Ability to execute and attain measurable results.
We value flexibility and have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.
