Administrative Operations Specialist
4 weeks ago
Job Summary: We are seeking an experienced Administrative Operations Specialist to join our team at YOUTH STEM ACADEMY. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.
Key Responsibilities:
- Implement new administrative procedures to improve efficiency and productivity
- Review and evaluate existing administrative procedures to identify areas for improvement
- Delegate work to office support staff to ensure tasks are completed efficiently
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of the establishment, including data entry and report preparation
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
- Assist in the preparation of the operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals, and correspondence
Requirements:
- Bachelor's degree
- 3 years to less than 5 years of experience
- Excellent communication and organizational skills
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office and other software applications
Working Conditions:
- 35 hours per week
- Permanent position
- English language required
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