Senior Legal Administrator

7 days ago

Markham, Ontario, Canada Peak Associates Limited Full time

About Us: Peak Associates Limited is a leading Commercial Real Estate Developer with an impressive track record of over 60 years. We are seeking an enthusiastic and organized Senior Legal Administrator to join our growing legal department.

The ideal candidate brings previous administrative experience from a legal setting, thrives in a fast-paced environment, and is team-driven with strong technical, communication and organizational skills.

Key Responsibilities:

  • Drafting, preparing, and proofreading correspondence, accounts, and various transactional documents and forms.
  • Maintaining Corporate Filing systems using office protocols for knowledge management.
  • Collecting data from servers, Geowarehouse, documents, etc. Data entry (insurance lists, investor contact cards and lists, annual transaction lists).
  • Preparing files and documents for weekly meetings & appointments, managing the Legal Department personal and business filing systems.
  • Calendar management and scheduling for Manager, Investor Relations and Law Clerk, as well as Legal Department as a whole.
  • General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms; Electronic filing and maintaining online system.
  • Managing IT needs for legal team.
  • Supplies ordering and office restocking for department.
  • Managing Law teams expenses every month including recording and submittal.

Requirements:

  • Diploma (Legal Assistant) or Degree in a related field, or an equivalent combination of academic and practical experience.
  • Previous experience working in administration in a legal setting would be preferred.
  • Attention to detail, proofreading, and accuracy are required.
  • Professional client and telephone manner, and a proven track record of working with confidential information.
  • Excellent data analytic skills and reporting abilities.
  • Excellent technical proficiency in Microsoft Office applications.
  • Knowledge of data management systems.

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