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Safety Compliance Coordinator

2 months ago

Toronto, Ontario, Canada xtl Full time

Job Title: Safety Compliance Coordinator

Job Summary:

This position is responsible for ensuring compliance and training records are accurate and up-to-date. The ideal candidate will have experience in safety compliance and training, with a strong understanding of regulatory requirements.

Key Responsibilities:

  • Audit new hire files to ensure completeness and elevate concerns for non-compliance.
  • Maintain compliance files up-to-date and ensure accuracy.
  • Coordinate with various departments to ensure compliance and training records are accurate and up-to-date.
  • Communicate with Owner Operators regarding expired documents and missing information.
  • Follow-up on messages and take appropriate action.
  • Coordinate and track all outstanding Safety and Compliance training with Operations and Trainers.
  • Filing of all compliance and safety documents.

Reporting and Analysis:

  • Ensure data is captured for all divisions.
  • Reports on trends in relation to Compliance and Training to assist in the analysis of department objectives.

Inspections and Violations:

  • Obtain company abstract records from US and Domestic authorities and cross-reference with data on file.
  • Receive, research, record, and enter Ont, Que, and US violation data.
  • Verify corrective action on file for compliance.
  • Research offender's history of violations and record in Louts Notes discipline file.
  • Distribute letters and billing paperwork to appropriate departments.
  • Investigate public complaints regarding driver performance.

Master File and O/op Maintenance:

  • Ensure Master files reflect qualifications (or lack thereof).
  • Ensure master-files have the most current information.
  • Remove TDG master file flag if drive is Non-Fast and US.
  • Create maintenance files for O/op changing trucks.

Reviews:

  • Initiate and track driver and O/op 30/60/90 day and Annual reviews.
  • Follow-up until complete and register in Dr. Comm db and AS400.

Drug and Alcohol:

  • Qualify new US drivers for the D & A program.
  • Schedule appointments for testing.
  • Coordinate with Agencies and Operations to ensure random D & A tests are done in accordance with regulations.
  • Clearinghouse compliance for pre-employment and annual queries for XTL and verify Agency compliance with same.

Main Requirements and Competencies:

  • Bilingual an asset.
  • Familiar with established Company policies, procedures, practices, rules, paperwork, and able to interpret in these matters.
  • 1 year past safety experience in a trucking company or with a trucking safety consultant.
  • Able to instruct.
  • Resolution of problems and initiative.
  • Able to work with a minimum of supervision.

XTL Offers:

  • Group insurance paid 100% by the employer.
  • Access to our RRSP match.
  • Competitive salary.
  • Schedule that allows work-life balance.