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Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at 2820448 Ontario Inc. As an Office Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.
Key Responsibilities:- Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
- Coordination: Coordinate seminars, conferences, and other events, ensuring all details are taken care of.
- HR Support: Coordinate the activities of the HR department to ensure they meet the organization's goals.
- Information Flow: Coordinate the flow of information within the team, ensuring all team members are informed and up-to-date.
- Training: Train staff on new policies and procedures, as well as provide ongoing support and guidance.
- Policies and Procedures: Establish and implement policies and procedures to ensure the smooth operation of the office.
- Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
- Customer Service: Provide excellent customer service, responding to employee questions and complaints in a timely and professional manner.
- Information Systems: Set up and maintain manual and computerized information filing systems, ensuring all information is accurate and up-to-date.
- Correspondence: Type and proofread correspondence, forms, and other documents, ensuring all documents are accurate and professional.
- Marketing Support: Work with the marketing department to understand and communicate marketing messages to the field.
- Recruitment: Recruit and hire workers, as well as carry out related staffing actions.
- Work Environment: Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.
- Supervision: Supervise office and volunteer staff, ensuring all team members are working efficiently and effectively.
- Education: Secondary (high) school graduation certificate.
- Experience: 1 year to less than 2 years of experience in an administrative role.
- Support for Persons with Disabilities: Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
- Support for Newcomers and Refugees: Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster, and supports them with foreign credential recognition and mentorship programs.
- Support for Youth: Offers on-the-job training tailored to youth and provides awareness training to employees to create a welcoming work environment for youth.
- Support for Veterans: Offers workshops, counselling services, or other resources to help Veterans navigate their transition into the civilian workforce.
- Support for Mature Workers: Offers phased retirement options that allow mature workers to gradually reduce their workload, as well as phased re-entry options for mature workers who are returning to work after retiring.
