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Technical Assistant

2 months ago

Montreal, Quebec, Canada TOTEM RECRUITER Full time

Job Summary:

Totem Recruiter is seeking a highly organized and detail-oriented Administrative Technician to join our team in the philanthropic development department. As a key member of our team, you will provide technical support to our consultants and contribute to the development of tools and resources.

Key Responsibilities:

  • Project Management: Create and update project schedules and tables, ensuring timely completion and effective communication with stakeholders.
  • Data Entry: Accurately enter data into our CRM system (SharePoint), maintaining data integrity and consistency.
  • Meeting Coordination: Organize meetings, prepare reports, and take minutes to ensure seamless communication and follow-up.
  • Documentation Management: Assist consultants in organizing and sharing documents, ensuring easy access and collaboration.
  • Technical Support: Provide technical assistance to consultants, including SharePoint and other platform development.
  • Stakeholder Management: Assist consultants in managing relationships with various stakeholders, ensuring effective communication and collaboration.

Requirements:

  • Education: DEC in Office Administration or a related field.
  • Experience: Minimum 3 years of experience in a similar role, with a strong understanding of MS Office and SharePoint.
  • Language Skills: Excellent proficiency in French and English, both written and verbal.
  • Software Skills: Strong knowledge of Indesign and other software applications.

Personal Qualities:

  • Organizational Skills: Excellent time management and prioritization skills, with the ability to work under pressure.
  • Communication Skills: Strong written and verbal communication skills, with the ability to adapt to different communication styles.
  • Proactivity: Proactive and discreet, with a strong sense of responsibility and autonomy.
  • Teamwork: Ability to work collaboratively with consultants and stakeholders, with a strong sense of flexibility and adaptability.