Proposal Development Specialist

2 months ago

Vancouver, British Columbia, Canada Moving2Canada Full time
Job Description

Job Title: Proposal Development Specialist

Job Summary:

We are seeking a highly skilled Proposal Development Specialist to join our team at Moving2Canada. The successful candidate will be responsible for coordinating, supporting, and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs), and market sounding submissions for major infrastructure projects in Western Canada.

Key Responsibilities:

  • Develop proposal calendars and responsibility, project, and key individual selection matrices
  • Create templates for proposals, resumes, and project sheets
  • Prepare, edit, and format proposal/bid sections, resumes, and project sheets in preparation for bid close-out
  • Research relevant statistics, project work plans, and other sources of information to extract relevant content
  • Ensure that all content is supplied by the team to be compliant with the proposal requirements
  • Prepare proposal/bid write-ups for various construction-related topics (methodologies, risk management issues, staff management, work plans, cover letters, and summaries)
  • Manage SharePoint or other document management systems (e.g., data entry to maintain accuracy of pursuit reports and scheduling)
  • Track and report on Key Performance Indicators (KPIs) and other team objectives
  • Ensure binders, USBs, tabs, covers, and other materials are ordered and available for final assembly of proposals
  • Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the project team
  • May be required to prepare period reports for senior management

Requirements:

  • Strong technical writing skills and the ability to work in a deadline-driven environment
  • Will work closely with internal and external stakeholders to develop high-quality submissions to secure new work
  • Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational-related activities
  • Strong communication and writing skills
  • Proposal Specialist holds a University-level degree in English studies or background in journalism, communications, marketing, or related field
  • Advanced skills in Microsoft Word, Excel, and PowerPoint
  • Advanced skills in Adobe InDesign, Photoshop, and Illustrator (an asset)
  • SharePoint administration experience (an asset)
  • Marketing and design experience (an asset)
  • Technical background with a discipline focus in civil, structural, related technical discipline, or construction experience (an asset)
  • Date Entry experience (an asset)
  • HardDollar experience (an asset)
  • Knowledge of Canadian Press style guide (an asset)
  • A champion of inclusion and diversity
  • Strong English language and technical writing skills, and an aptitude for understanding technical terminology
  • Proposal Specialist will have a minimum of 5 years of relevant proposal development experience, preferably with BC infrastructure projects or a similar environment
  • Bachelor's degree or diploma from a recognized post-secondary institution in language, communications, marketing, business, or engineering, or equivalent experience
  • Knowledge of industrial construction RFP and EOI processes, including bonding, safety, quality control, project controls, addenda, RFI's, contract types, and commercial requirements (an asset)
  • Flexibility to work overtime to meet proposal deadlines when required
  • Ability to read industrial construction drawings and specifications (an asset)
  • Previous experience in consulting, engineering, or legal, and/or major project joint venture experience (desirable)

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