Labour Relations Assistant

3 weeks ago

Hamilton, Ontario, Canada Ontario Nurses' Association Full time

Job Summary

We are seeking a highly skilled Labour Relations Assistant to provide administrative and clerical support to our Litigation Team in the Dundas Office. The successful candidate will possess expertise in labour relations, labour arbitration, and employment law, with a strong ability to work independently and as part of a team.

Key Responsibilities

  • Provide administrative support to litigators, including file management, document database management, and calendar management.
  • Assist in preparing pleadings and legal documents, and provide support to litigators as required.
  • Develop a file tracking system to monitor the progress of cases.
  • Calendar management for the litigator, including booking prep meetings and hearing dates.
  • Develop relationships and deal regularly with internal and external stakeholders, including local and bargaining unit leaders, members, arbitrators, employer counsel, and their assistants.
  • Prepare correspondence, books of documents, books of authorities, or other legal documents for hearings.
  • Help prepare, compile, serve, and file various applications and responses for proceedings before various administrative tribunals.
  • Transcribe documents, including letters, memos, and correspondence, or copy-typing handwritten notes.
  • Photocopy and scan documents and correspondence.
  • Convert documents from various versions to Word and/or onto templates provided.
  • Produce and proofread materials/documents for Litigators.

Requirements

  • Post-secondary certificate and/or diploma in Business Administration, Legal Administration, or a related field.
  • Three to five years of relevant experience as a legal secretary and/or legal assistant in labour and employment law or a related litigation practice.
  • Ability to speak French is an asset.
  • File and records management experience.
  • Knowledge of or capacity to learn legal terminology as well as arbitration and labour board procedures.
  • Advanced knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
  • Self-motivated, self-starter, and independent thinker.
  • Detail-oriented and organized with a high level of accuracy.
  • Dedicated work ethic and demonstrated team player who can work effectively as part of a team.
  • Excellent interpersonal, verbal, and written communication skills.
  • The ability to multi-task, prioritize, and manage multiple deadlines in a fast-paced environment.
  • The ability to work professionally with people both outside the organization and within various levels of the organization.

What We Offer

The Ontario Nurses' Association is committed to employment and pay equity within its staff. We offer a dynamic and supportive work environment, with opportunities for professional growth and development.

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