Property Administrator

4 weeks ago

Mississauga, Ontario, Canada BentallGreenOak Full time

Job Summary:

The Property Administrator will provide support for the day-to-day administrative activities for a commercial portfolio. This role is responsible for rent collection, cheque posting, and application of money to tenant accounts.

Key Responsibilities:

  • Provide support for all aspects of day-to-day accounting and administrative activities for the portfolio
  • Accountable for rent collection, cheque posting and application of money to tenant accounts
  • Liaise with tenants and accounting regarding accounts receivable matters
  • Report weekly on status of account receivables
  • Responsible/Accountable for reviewing monthly recurring billings
  • Process all invoices and related reports within Yardi as assigned, in two separate data bases
  • Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and processing for payment
  • Maintaining PO tracker logs
  • Prepare and distribute tenant requisition for chargebacks
  • Type and distribute correspondence to tenants and tenant data base management
  • Assist with preparation for the annual budget process for assigned buildings within the portfolio
  • Prepare Rental Letters
  • Monitor and track vacant unit utility accounts and ensure all accounts are on PAP
  • Read and understand leases to ensure accurate information is received and maintained
  • Read and review Lease Abstracts and Rent Change Reports
  • Maintain and update security deposit reports
  • Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur
  • Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement
  • Complete all administrative functions relating to property management as specified
  • Liaise with tenants and contractors as required or directed
  • Embrace and proactively support BentallGreenOak's culture of environmental responsibility and social responsibility
  • Other duties as directed

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