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Procurement Specialist

2 months ago

Niagara Falls, Ontario, Canada University of Niagara Falls Canada Full time

Job Title: Procurement Specialist

Location: Niagara Falls, Ontario, Canada

Reports To: Finance Supervisor

The University of Niagara Falls Canada is a forward-thinking institution that fosters academic programs aligned with industry demands. Our goal is to equip graduates with skills and knowledge necessary for success in a rapidly evolving world.

In this role, you will provide critical support by coordinating with department heads and budget owners to facilitate an efficient procurement process.

Key Responsibilities:

  • Assist departments in creating purchase requisitions adhering to established purchasing standards and policies
  • Maintain ongoing contract analysis, collaborating with internal departments for renewal purposes
  • Evaluate new vendor registrations and processes
  • Manage vendor records and profiles within the Sage Intacct accounting system
  • Create Sage Intacct entries and reconcile under the direction of the Finance Supervisor
  • Manage purchase order activity, ensuring coordination with approval authorities as needed
  • Procure goods and services while maintaining professional relationships with vendors
  • Analyze costs to determine best value and make recommendations
  • Ensure seamless flow of purchase order/invoice documentation with the accounting team
  • Track purchasing activities and KPI metrics such as PO activity, Open POs, and turnaround time
  • Provide regular support on updating commitment and variance reports, tracking actuals
  • Participate in financial reporting and analysis functions
  • Perform other duties as required by the Finance Supervisor

Requirements:

  • Prioritize tasks effectively, multitask, and meet deadlines
  • Excellent written and verbal communication skills
  • Strong attention to detail and organizational skills
  • Experience working with Sage Intacct is highly beneficial
  • Exceptional customer service skills
  • Flexibility and adaptability to change are essential

Education and Experience:

  • Degree/Diploma in Business, Commerce, or Accounting
  • Minimum of 2 years of experience in a similar field
  • Contracts and vendor management experience
  • Proficiency in Microsoft Office Applications such as Excel and Word
  • Relevant purchasing certification is advantageous

We are committed to equity, diversity, and inclusivity. We invite applications from all qualified candidates, particularly racialized persons, women, Indigenous/Aboriginal People, persons with disabilities, 2SLGBTQI+ individuals, and others who may contribute to the further diversification of ideas.

We will accommodate the needs of applicants and adhere to the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act throughout all stages of the selection process.