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Compliance Operations Manager

1 week ago

Toronto, Ontario, Canada Quantum Management Services Ltd. Full time
Administration and Compliance Supervisor

We are looking for a highly skilled Compliance Operations Manager to join our team at Quantum Management Services Ltd.

The successful candidate will be responsible for overseeing administrative operations, ensuring compliance with legal regulations, and managing firm policies. This role requires strong leadership skills, the ability to drive operational efficiency, and a deep understanding of legal industry compliance.

Job Description:

  • Company Overview: At Quantum Management Services Ltd., we provide expert management services to law firms in Toronto.
  • Job Type: Full-time
  • Industry: Law Practice and Legal Services

Responsibilities:

  1. Supervise administrative staff, manage performance reviews, oversee recruitment, cross-training, and support professional development.
  2. Ensure compliance with industry regulations, update policies, conduct audits, and maintain proper documentation.
  3. Oversee file management, supervise file closing/opening processes, maintain partner minute books, and ensure file retention compliance.
  4. Work collaboratively with the administrative team to identify areas for operational efficiency and lead process improvements.

Requirements:

  1. Bachelor's degree in Business, HR, Legal Studies, or equivalent experience.
  2. Minimum 5 years in administration, HR, and compliance within a law firm.
  3. Strong leadership with the ability to maintain confidentiality, exercise discretion, stay organized, and communicate effectively.
  4. In-depth understanding of legal industry compliance, employee relations, and best practices.
  5. Proficiency with LawPro, LSO, iManage, Soluno, and MS Office products.