Program Coordinator

2 months ago

Toronto, Ontario, Canada University of Toronto Full time

About the Role:

The University of Toronto's Temerty Faculty of Medicine is seeking a highly organized and detail-oriented Program Coordinator to support our education programs. As a key member of our team, you will collaborate with faculty, trainees, and administrative coordinators to ensure the successful delivery of our programs.

Key Responsibilities:

  • Provide detailed information on program and training requirements
  • Ensure hospital administrators follow medical education requirements, guidelines, and procedures
  • Coordinate application processes, verify the accuracy and completeness of documents, and calculate grades
  • Prepare examination timetables and coordinate program schedules and activities
  • Coordinate logistics for events, meeting schedules, take minutes, arrange catering, and troubleshoot timetabling and room booking conflicts
  • Verify the accuracy of invoices, make minor purchases, and collaborate on cost estimates

Requirements:

  • Bachelor's Degree or acceptable combination of equivalent experience
  • Minimum two years' of related experience in a University or equivalent environment such as a teaching hospital
  • Demonstrated student services experience, including experience coordinating education programs, examination timetables, and ensuring program requirements, guidelines, and procedures are adhered to
  • Experience working effectively in fast-paced, team environments and providing front-line support to academic leaders and committees
  • Experience supporting committees and events, and implementing virtual meeting platforms
  • Experience drafting correspondence, maintaining databases, and generating reports
  • Advanced proficiency with MS Office Suite, learning management systems, content management systems, and survey tools
  • Excellent communication and interpersonal skills, tact, political acuity, and diplomacy
  • Strong organizational skills and demonstrated ability to multi-task, meet deadlines, manage competing priorities according to changing demands
  • Ability to think critically and analytically
  • Demonstrated ability to work independently, as well as part of a team
  • Ability to work well with individuals at all levels, including faculty, staff, and students in a manner that engenders cooperation
  • Demonstrated ability to learn and innovate, using technology
  • Demonstrated interest in continuous quality improvement

Assets (Nonessential):

  • Experience with medical education curriculum processes
  • Experience working with POWER, Elentra, Quercus, MEDSIS, OATS

What We Offer:

The University of Toronto offers a competitive salary and benefits package, as well as opportunities for professional development and growth.

How to Apply:

Interested candidates should submit their application, including a cover letter and resume, to [insert contact information].

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