Project Planning Specialist

1 week ago

Ottawa, Ontario, Canada NAV CANADA Full time
About the Role

We are seeking a highly skilled Project Planning Specialist to join our team at NAV CANADA. As a key member of our project planning team, you will be responsible for planning, analyzing, and monitoring national master project schedules, as well as developing key project controls requirements.

Key Responsibilities
  • Prepare, analyze, update, and monitor national master project schedules, critique baseline in collaboration with stakeholders, to determine specific objectives in terms of timelines and schedules for each Flight Information Region (FIR) of activity.
  • Develop key project controls requirements as it relates to scheduling for all FIR's at the national level and prepare critical path analysis, look-ahead schedules, activity, and milestone variance for the national program using Project Management software.
  • Work directly with all PMs throughout the project lifecycle to keep accurate project information, while ensuring follow-up and integration of all changes made related to the schedule.
  • Provide control through regular updates in collaboration with the project team while identifying any discrepancies and causes thereof in order to explain delays, recommend corrective measures and/or adjustments to the project planning and escalate project related issues to Senior Management.
  • Analyze and prepare monthly reports including narratives on assumptions, constraints, risks, financials (operational and capital expenditures), resources, and overall progress. Metrics include Critical Path, Earned Value, EAC variance, Critical milestones movement, KPIs & labor forecasts. Analyze the data in these reports to identify trends, risks, and issues & work with the Core Team to resolve them.
  • Coordinates all front-end documentation and reporting such as: Environmental, Occupation Safety and Health, and Life safety programs ensuring all legislated/regulatory, and code requirements.
Requirements
  • College or University technology/Engineering degree or equivalent technical experience.
  • Associate's Certificate in Project Management is an asset.
  • Preference will be given to candidates with education relating to project management.
  • Must have 5-7 years of construction related experience working directly as part of a project team in the project planning role.
  • Must have experience in legislative requirements related construction and facilities projects.
  • Considerable experience with various building systems and equipment related to maintenance and installations.
Knowledge and Skills
  • Working knowledge of project controls and planning preferably in the field of Facilities and Infrastructure management.
  • Working knowledge of project management theories, and principles, to perform project planning, analysis, and reporting.
  • Extensive knowledge of architectural and engineering (civil, structural, electrical, mechanical) technologies.
  • Extensive knowledge Environmental, Occupational Safety and Health, Life safety programs; the various types of ANS facilities; applicable Federal, Provincial, and Municipal codes, regulations, and standards.
  • Technical knowledge related to the various types of ANS facilities.
  • Knowledge of Project Management documentation, software, tools, and techniques.
  • Knowledge of general business practices including budgeting, forecasting, and variance analysis.
  • Working knowledge of financial software tools; Workday, iPlan.
  • Working knowledge of industry construction management software.
  • Working knowledge of contract/procurement process.
  • Working knowledge of MAXIMO software.
  • Extensive knowledge of Sharepoint.
Personal Suitability
  • Excellent organization skills must have high attention to detail and the ability to work well under pressure with tight deadlines and changing priorities.
  • Managing multiple tasks of varying complexity and priority.
  • Ability to clearly articulate messages to a variety of audiences.
  • Flexible and adaptable; able to work in ambiguous situations.
  • Must be a team player and able to work collaboratively with and through others and to establish and maintain strong relationships.
  • Excellent analytical, organizational, and written/oral communication skills.
Working Conditions
  • This position is based at Ottawa Head Office but may be eligible for a flexible work arrangement.
  • This position requires occasional travel.
  • We require drug screening for all candidates offered positions designated as safety sensitive in accordance with NAV CANADA's Drug and Alcohol policy. This role has been designated safety sensitive.

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