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Project Coordinator

1 month ago

Victoria, British Columbia, Canada Pinchin Full time
About the Role

We are seeking a highly organized and detail-oriented Project Assistant to join our team at Pinchin. As a Project Assistant, you will play a vital role in supporting our project management team in coordinating projects and ensuring their smooth execution.

Key Responsibilities
  • Assist project managers in coordinating projects, managing schedules, and tracking key milestones and deliverables.
  • Work closely with client contacts to provide scheduling updates and team information relevant to project execution.
  • Utilize software programs like Microsoft Project Planner, Monday Scheduler, and Vision to efficiently organize the team.
  • Prepare various documents, including proposals, schedules, and client deliverables, ensuring timely delivery.
  • Schedule and coordinate internal and external meetings, take meeting minutes, and follow up on action items.
  • Prepare client invoices in compliance with contract terms.
  • Maintain effective communication with the project team and clients to ensure smooth project execution and administrative compliance.
Requirements
  • High School Diploma required.
  • Minimum two years of experience in administrative functions, particularly in team scheduling and coordination.
  • Advanced proficiency in Microsoft Office products (Outlook, Teams, Word, Excel, Planner, etc.).
  • Familiarity with Foxit PDF Editor.
  • Secretarial or Administrative Assistant Course, along with 1-year Business Administration or Business Computer Course, is an asset.
  • Experience and working knowledge in environmental consulting, including hazardous materials, is an asset.
  • Strong communication and organizational skills.
  • Ability to multitask with high attention to detail.
  • Capability to work independently with minimal supervision under strict deadlines.
  • Strong interpersonal skills, with the ability to collaborate effectively with all levels of the organization.
  • Able to work both independently and in a team setting.
What We Offer

At Pinchin, we offer a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility, and a passion for learning. Our employees enjoy tailored training, mentoring, and career development programs. We have opportunities for community involvement, including many environmental initiatives, a casual dress code, paid personal days, three weeks' paid vacation to start, reimbursement for association membership dues, wellness spending account through corporate insurance, social activities, team building events, corporate hotel rates, and much more